Bylaws of the Thermal-G “EAGLES” R/C Club

I. NAME
A. The name of this Club shall be: THE THERMAL-G R/C CLUB.
B. The Club’s common name shall be: THE THERMAL-G “EAGLES”.
C. The Club’s mailing address is: 9001 Hamot Road, R.D. 4 Waterford, PA 16441
II. PURPOSE
A. Mission: The Mission of this Club shall be the promotion of the hobby and sport of radio controlled aeronautics, and to provide a venue through which the members may educate one another regarding radio controlled aeronautics, and may discuss and pursue similar interests in radio controlled aeronautics. The Mission shall further be to promote and achieve a high level of safety in the hobby and sport of radio controlled aeronautics.
B. Vision: The Vision of this Club is to become the generally recognized leader in the promotion of the hobby and sport of radio controlled aeronautics in Northwestern Pennsylvania, as well as the leader in the promotion and achievement of safety in radio controlled aeronautics.
III. MEMBERSHIP
A. Qualifications: Any individual with an interest in radio controlled aeronautics is eligible to apply for membership in this Club.
B. Categories of Membership: Memberships will be Active or Associate.
C. Procedure for Application for Active Membership: The applicant will complete a Membership Application Form provided by the Club, and will submit such form with the appropriate dues, and evidence of valid, current full membership in the Academy of Model Aeronautics (AMA) if the member wishes to fly at the Club Field. This refers to the full standard membership only. Park Flyer Program Memberships or other future AMA memberships, promotions, or programs that are not covered by the AMA member liability insurance are inapplicable for an active flying membership. The Club Secretary will present the applicant’s name at the next meeting of the Club membership. Following any discussion of the applicant and the application information, the membership will vote upon the applicant’s admission to Active membership. A majority vote of members present at that meeting will grant such membership.
D. Procedure for Application for Associate Membership: The applicant will complete a Membership Application Form provided by the Club, and will submit such form, with appropriate dues, to the Club Secretary, who will present the applicant’s name at the next meeting of the Club membership. Following any discussion of the applicant and the application information, the membership will vote upon the applicant’s admission to Associate membership. A majority vote of members present at that meeting will grant such membership. Associate members will not have flying privileges at the Club field.
E. Denial of Admission to Membership: In the event the applicant does not receive a majority vote of members present at the meeting at which the application is presented, the applicant will be so notified, and he/she will also be notified of the reasons for rejection of the application. The applicant will then be provided with an opportunity to present his/her reasons for application at any subsequent regularly scheduled meeting of the membership.
F. Dues:
1. Regular Members: Annual dues for Active and Associate members will be set annually at the October membership meeting for the following year.
2. “Youth Membership” will be available for those who have not yet reached their eighteenth birthday or are still attending high school. Annual dues for Youth members will be set annually at the October membership meeting for the following year.
3. For those individuals whose application for membership is submitted in the months of October, November, or December, of any year, the dues payment will include membership for the subsequent year.
G. Assessments
1. Any special assessment upon the membership of the Club shall require approval of two-thirds of the members present at the regular monthly meeting at which the proposal for such assessment is presented.
2. In addition, the plan to present the proposal for assessment must be published in the Club Newsletter prior to the meeting at which it is to be discussed.
H. Resignation
1. A member in good standing may resign his/her membership by providing notice to the President of the Club.
2. Any member in good standing who fails to submit the current year’s dues to the Club Secretary by March 31st will be considered to have voluntarily resigned from the Club.
I. Termination of Membership
1. Any Active member whose full membership in the Academy of Model Aeronautics (AMA) ceases to be valid and current will automatically have his/her membership in this Club revert to Associate status, subject to reinstatement to Active status upon restoration of AMA membership.
2. Membership in this Club may be terminated by expulsion as described in Article VII of these Bylaws.
IV. OFFICERS
A. The Officers of this Club will be: President, Vice-President, Secretary, Treasurer, Safety Officer, and Field Marshall. (Amended: 5 January 2003)
B. President: The President shall preside at all meetings of the Club, and shall act as spokesperson in all matters pertaining to the Club. He/She shall be responsible for all operations of the Club in accordance with these Bylaws, and shall appoint such committees and assign such duties as are necessary for the operation of the Club. He/She will manage, with the Secretary-Treasurer, correspondence pertaining to Club activities and affairs.
C. Vice-President: The Vice-President shall assist the President, and shall act for the President when he/she is unable to serve. The Vice-President shall maintain an accurate and current record, including place of storage, of all Club assets. In the event that the President is unable or unwilling to serve, the Vice-President will assume the office and the duties of the President.
D. Secretary: The Secretary shall record Minutes of all Meetings of the membership and of the Board of Directors. He/She shall maintain a roster of current Club membership, and will serve as the contact person for the Club with the Academy of Model Aeronautics (AMA). He/She will manage, with the President, correspondence pertaining to Club activities and affairs. (Amended: 5 January 2003)
E. Treasurer: The Treasurer shall maintain the financial records of the Club. He/She will disburse Club funds only as directed by the President. He/She will complete and file, in a timely manner, any and all financial reports required by local, state, and federal governments. (Amended: 5 January 2003)
F. Safety Officer: The Safety Officer shall serve as the Chairperson of the Safety Committee if such a Committee is appointed by the President. He/She shall ensure that existing rules and regulations are uniformly enforced, and shall make recommendations to the Club regarding Operational Guidelines for the Club’s flying site to maximize the safe operation of the site. He/She shall be responsible, with the Field Marshall, for enforcing and assuring compliance of the membership with, such Operational Guidelines. He/She shall be responsible for the processing of Grievance Forms and for following the grievance procedure documented in these Bylaws. The Safety Officer shall conduct discussions on flying site safety at such meetings of the Club membership as he/she considers indicated.
G. Field Marshall: The Field Marshall shall be responsible, with the Safety Officer, for enforcing and assuring compliance of the membership with, the Operational Guidelines of the Club’s flying site. He/She will be available to adjudicate and settle disputes which may arise at the flying site, and may, at his/her discretion, insist that any flier who is creating a safety hazard, leave the flying site.
H. Election of Officers
1. Officers shall be nominated for the following year at the regularly scheduled November meeting of the Club membership.
2. Additional nominations from the floor will be accepted at the regularly scheduled December meeting of the Club membership.
3. Officers will be elected by a majority voice vote of Club members in attendance at the regularly scheduled December meeting.
4. Proxy votes for Club Officers will be accepted only if such votes are in writing, are signed by the member, and are received by the Secretary-Treasurer prior to the opening of the regularly scheduled December meeting of the Club membership.
I. Term of Office: Officers of the Club shall serve a term of one (1) year, commencing on the first day of the calendar year following their election, or until a successor has been elected.
J. Removal of Officers: Any Officer of the Club who is unable or unwilling to continue in his/her position may be removed from office by a two-thirds secret ballot of the membership present at any regularly scheduled meeting of the Club.
1. In the event of the removal of the President, the Vice-President shall serve the remainder of the President’s term of office.
2. In the event of the removal of any other Officer of the Club, the remaining Officers shall select, by majority vote, a replacement for that position for the remainder of his/her term.
K. A Club officer may resign his/her office by notifying any member of the Board of Directors of such intent, and by returning any Club property in his/her possession at that time. Resignation as a Club officer does not automatically result in resignation from Club membership.
L. Automatic Recall of Officers: An Officer of the Club will be automatically recalled from his/her office under any of the following circumstances:
1. Loss of full membership in the Academy of Model Aeronautics (AMA)
2. Conviction of a felony.
M. Board of Directors: The Board of Directors of the Club shall consist of the President, Immediate Past President, Vice-President, Secretary, Treasurer, Safety Officer and Field Marshall of the Club. (Amended:5 January 2003)
V. COMMITTEES
A. Standing Committees: There will be no Standing Committees of this Club.
B. Special Committees: Special Committees may be appointed by the President to fulfill a special function or purpose. Such Committees will serve at the pleasure of the President, but not to exceed his/her term of office, unless reappointed and charged by the appointing President’s successor.
VI. MEETINGS
A. Regular Meetings: Regular meetings of the Club will be held on the first Sunday of each month at a time and place to be designated in the Club Newsletter.
B. Special Meetings
1. Special meetings of the membership may be called by the President of the Club with no less than five days advance notice in writing to the Club membership. The purpose of the Special Meeting will be specified in such advance notice.
2. A Special Meeting of the Club membership will be called by the President upon written request from no less than ten (10) members of the Club. No less than five days written notice of such meeting will be required as indicated above.
3. Only the business stated in the advance written notice may be conducted at a Special Meeting.
C. Majority Vote: A simple majority vote will require at least one more than 50% of the Club members present at any regular or special meeting of the Club membership.
D. Request for Action: Any member of the Club may initiate a request for action by the Club membership. The proposal for such action must include a description of the nature, type and extent of the action desired, and may be submitted in writing to the Club President, or may be presented orally at a regular meeting of the Club membership.
 
VII. GRIEVANCE PROCEDURE, DISCIPLINARY ACTION, AND EXPULSION
This section provides for enforcement of Rules and Regulations related to flying activities, particularly in regard to safety. The Safety Code of the Academy of Model Aeronautics, as published annually in the Academy of Model Aeronautics Membership Manual, and the Thermal-G R/C Club Flying Site Operational Guidelines will be in effect at all times. Any other unacceptable behavior by an individual member or members, as defined by the Board of Directors, and approved by a majority of the Club membership present at a Regular or Special Meeting, may also be subject to the following provisions. Although most complaints can be resolved informally, the following mechanism may be employed for more serious matters which cannot be resolved informally.
A. Filing of Club Grievance Form
1. A Club Grievance Form may be filed by any Club member against any other individual or group of individuals for a violation or series of violations of Club Rules and Regulations.
2. At least one witness to the violation or violations is required, in addition to the member filing the report.
3. The Club Grievance Form will be presented to the Club Safety Officer, who will, in turn, present it to the Club Board of Directors.
B. Action by Board of Directors
1. The President will schedule a meeting of the Club Board of Directors with the complainant and the accused individual or individuals, and will notify the complainant and accused of the time, date, and location of such meeting in writing at least five (5) days in advance of such meeting.
2. At this meeting, viewpoints of the complainant and the accused will be considered.
3. Following presentation of each viewpoint, the complainant and the accused from the meeting, and the Directors will deliberate the matter. The following actions will be considered, and a secret ballot as to the action to be taken will be held:
a. First Violation: A verbal reprimand will be issued to the accused, and this will be recorded in the files of the Board of Directors.
b. Second Violation: The accused will have the right to a written rebuttal to be considered by the Board of Directors. If so determined by the Board of Directors, the flying privileges of the accused at the Club flying site will be suspended for thirty (30) days. Written notice of such suspension of flying privileges will be provided to the accused, and will be recorded in the files of the Board of Directors.
c. Third Violation: If so determined by the Board of Directors, a motion for expulsion of the accused from Club membership for a minimum of one year will be published in the Club Newsletter and presented at the next regular meeting of the Club. Expulsion will be effected by a two-thirds vote of the membership present, held by secret ballot. Proxy votes will not be accepted for such motion.
d. In order to be considered a Second Violation, the violation must have occurred within two years of the first violation.
e. In order to be considered a Third Violation, the violation must have occurred within three years of the first violation.
4. A member who has been expelled may file an application for Club membership at the expiration of the term of the expulsion.
5. Acts of Retaliation: Any member against whom a grievance is directed, who directs any act of retaliation against the person or persons filing the grievance, will be subject to immediate expulsion from this Club. Acts of retaliation include, but are not limited to: threats, intimidation, physical harm, intentional damage of property or equipment, and/or any other action deemed to be retaliatory by the Board of Directors.
 
VIII. MISCELLANEOUS PROVISIONS
A. Robert’s Rules of Order: Meetings of this Club will be conducted informally. However, when questions arise as to procedural matters, the most recent edition of Robert’s Rules of Order will be followed.
B. Fiscal Year: The fiscal year for this Club will coincide with the calendar year.
C. Club Logo: The logo of the Club is pictured below. This logo may be used by members of the Club to indicate membership. However, the use of this logo for commercial purposes or for advertising other than Club sponsored and sanctioned events is strictly prohibited.
D. Duration: The duration of existence of this Club is intended to be perpetual.
E. Dissolution:
1. This Club may be dissolved upon the approval of two-thirds (2/3) of the total membership, as determined by the votes of those present at any regular meeting of the Club, or any special meeting called for such purpose. In addition, proxy votes in writing, and mail-in votes will be counted as valid.
2. Upon a vote for dissolution of the Club, the Directors shall make provision for the payment of all liabilities of the Club from the assets of the Club.
3. At the same meeting as the vote for dissolution is held, the membership will vote upon the method of distribution of Club assets, if any, remaining following the settlement of all outstanding Club liabilities. Such methods may include, but are not limited to:
a. Proportionate distribution to the members, based upon years of membership in the Club.
b. Distribution to an organization or organizations organized and operated exclusively for charitable, educational, or scientific purposes, which organization(s) also qualify as tax exempt as determined by the Internal Revenue Service of the United States of America.
F. Incorporation: This Club will be incorporated under the statutes of the Commonwealth of Pennsylvania. (Amendment effective 3 November 2002.)
IX. AMENDMENT OF BYLAWS
A. Proposals for amendment(s) to these Bylaws may be submitted in writing to the Secretary of the Club.
B. Such proposals will be published in the Club newsletter and received by the members of the Club at least two (2) days in advance of the meeting at which the amendment(s) are to be discussed.
C. A vote upon the proposed amendment(s) will be taken at the next meeting following the meeting at which the proposal was initially discussed. A two-thirds (2/3) vote of those present is required for passage. Written, signed proxy votes, if presented to the Secretary prior to the opening of the meeting, will be counted as if those persons were present at the meeting.
X. ACCEPTANCE OF BYLAWS
These Bylaws will become effective when accepted by two-thirds (2/3) of the Club members present at any regular meeting. Written, signed proxy votes, if presented to the Secretary prior to the opening of the meeting, will be counted as if those persons were present at the meeting.
These Bylaws were accepted by the membership of the Thermal-G R/C Club, in accord with Article X above, at Summit Township, Erie County, Pennsylvania on this seventh day of July, 2002.
Amended on December 6, 2011